PAYMENT OF DEPOSIT INDICATES AGREEMENT TO THE FOLLOWING TERMS & CONDITIONS; AND AGREEMENT TO COMPLETE, SIGN AND RETURN OUR APPLICATION, WAIVER AND RELEASE OF LIABILITY, WHICH MUST BE SUBMITTED TO COMPLETE THE SIGN UP PROCESS.
You must be 18 years old (except for minors accompanied by a parent or designated responsible adult) and in acceptable health to travel on one of our tours. Acceptance of your booking is subject to our review of your application. We retain the right to request medical clearance or any other information or to refuse any applicant for any tour at any time for any reason whatsoever, at our sole discretion.
Inclusions and exclusions for custom travel are detailed in your individual itinerary and for Asia Transpacific Journeys scheduled group trips in the group itinerary.
To book your trip, a deposit of $1,000 per person is required.
PAYMENT TERMS
We accept Visa, MasterCard, American Express or personal check. We require a signed credit card authorization form for each credit card payment processed by Asia Transpacific Journeys (ATJ). You can also make payments online at www.AsiaTranspacific.com/Payment
AIRFARE
All airfare is subject to change until ticketed. Tickets will be issued upon receipt of your full payment. Any airfare issued by Asia Transpacific Journeys, when not part of land arrangements, is due upon confirmation.
If your itinerary includes airline tickets issued by Asia Transpacific Journeys you are required to provide us with your full name (first, middle and last name), gender and birth date, exactly as it appears on your passport. Failure to provide us with the correct information may result in significant airline penalties and increased fares. In addition, Asia Transpacific Journeys will administer a $75 per person surcharge for any changes made after airline tickets have been booked.
LAND ARRANGEMENTS
All trips are quoted on a package basis. We cannot provide detailed cost breakdowns.
For all Custom Journeys:
Custom land arrangements require a 50% payment, minus your deposit, upon confirmation to maintain your reservations. Final balance is due 60 days prior to departure.
For all scheduled Small Group Trips:
Small Group Trips require a 100% payment, minus your deposit, 60 days prior to departure. Group land arrangements are subject to a single supplement. A single supplement must be paid under the following conditions: 1. If single accommodations are requested, (once requested, single supplement changes are not allowed without prior approval, or penalties may apply) or: 2. If we cannot match you with a same gender roommate, or: 3. If you reject your roommate either before or during the trip (a room of your own is not guaranteed in this instance, and is subject to availability). We retain the right to add staff members and/or invited guests to any of our group departures regardless of the stated group-size limitation.
We cannot vary from our stated refund policy regardless of your situation. For this reason, we recommend that you buy travel insurance immediately upon booking your land arrangements and/or air tickets-see Travel Insurance for more information.
Correspondence about land or air cancellation must be sent via email, mail or fax.
AIRFARE
We cannot assume financial responsibility for any air ticket change or cancellation fees for any reason. When arranging air tickets on your own, we strongly recommend against the purchase of non-changeable and/or non-refundable air tickets.
VISAS/ENTRY PERMITS
We cannot assume financial responsibility for situations where a visa or entry permit for an individual is denied, restricted, or not obtained in a timely manner. We strongly urge you to confirm your visa arrangements and requirements with the appropriate embassy, consulate or reputable visa service prior to travel.
LAND ARRANGEMENTS AND ALL OTHER CHARGES
For all Custom Journeys:
• From time of confirmation until 60 days before departure - cancellation fee is limited to your deposit or 25% of all land cost, whichever is greater.*
• From 31 to 59 days prior to departure - cancellation fee is limited to your deposit or 50% of all land cost, which ever is greater.*
• Less than 30 days prior to departure - 100% of land arrangements is non-refundable.
*There may be circumstances where non-refundable full payments or deposits have been made on your behalf for airfare, ship or other charters, hotel or other custom arrangements that will supersede the above policies.
For all scheduled Small Group Trips:
• From time of confirmation until 60 days before departure - if postponing, 100% of your deposit may be transferred to another Asia Transpacific Journeys Small Group Trip if re-booked within 12 months. If canceling, the cancellation fee is $500, and the balance of your deposit is refunded.
• From 31 to 59 days prior to departure 50% of land cost of Asia Transpacific Journeys scheduled Small Group Trip is non-refundable.
• Less than 30 days prior to departure - 100% of land arrangements paid for Asia Transpacific Journeys scheduled Small Group Trips is non-refundable.
We retain the right to cancel any tour prior to departure. In such case, full refund of all monies paid toward land cost constitutes full settlement. We are not responsible for additional expenses incurred by trip members in preparation for the trip (i.e., air ticket changes and fees, visa fees, equipment, medical expenses, etc) if your trip is canceled or re-scheduled for any reason. We strongly advise against the purchase of non-chanageable and/or non-refundable air tickets.
TRAVEL INSURANCE
Your trip cost includes the following types of insurance:
• $200,000 for emergency medical evacuation expenses, including repatriation of remains.
• $5,000 for medical care due to accident/sickness.
Asia Transpacific Journeys does not provide trip cancellation, interruption, air ticket cancellation, lost baggage and supplemental medical insurance. We highly recommend considering these additional coverages. To receive maximum benefits, including a pre-existing condition waiver, your premium must be received by many insurance companies within 15 days from the date of your trip deposit. Upon booking your trip we will send you information on travel insurance.
Additionally, check with your personal health insurance provider to make sure your policy covers you in all countries where you will be traveling
Revised December 5, 2012